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What information should be in a pay stub?

On Behalf of | Feb 27, 2024 | Employment Law

Employers have significant legal obligations to their employees, often involving documentation and recordkeeping. These responsibilities usually include providing the correct wage details in pay stubs, which can vary per state. Violating the legally mandated pay stub requirements can lead to severe repercussions and employee complaints.

Having vigilance with these documents can help protect employers from legal issues. In California, the law requires a pay stub to follow a specific format that includes the following information about the employee and their wages:

  • Gross and net amounts of the employee’s wages
  • The total time spent on work, if applicable
  • The employee’s pay rate, depending on their employment arrangement
  • Authorized deductions from the employee’s wages
  • The dates covered by the pay period
  • Personal details of the employee, including identification numbers

Aside from the employee’s information, the employer must also indicate their name and contact details in the document. Other wage-related information must also be in the pay stub, such as what pay rates apply and the number of hours they affected.

It is also essential for employers to include details about other factors that may cause additions or deductions from wages, such as payroll corrections and commissions. Regarding pay stubs, it can be more helpful to indicate as many details as possible to match the amount the employee received to prevent misunderstandings and confusion.

Complying with the state’s wage requirements

Keeping up with policy changes involving wage requirements is vital for all employers. However, countless law updates and modifications can take effect each year, making them difficult to track and navigate. Fortunately, having legal guidance can be helpful to employers, allowing them to learn about any new requirements and comply appropriately.